Privacy Policy

This privacy policy applies between you the User of this website and Ireland Touch Association, the owner and provider of this website. Ireland Touch Association takes the privacy of your information very seriously. This privacy policy applies to our use of any and all data collected by us or provided by you in relation to your use of the website.

Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:

Terminology Definition
Data collectively all information that you submit to Ireland Touch Association via the website.  This definition incorporates, where applicable, the definitions provided in Data Protection laws;
Cookies a small text file placed on your computer by this website when you visit certain parts of the website and / or when you use certain features of the website.  Details of the cookies used by this website are set out in the clause below (Cookies);
Data Protection Laws any applicable law relating to the processing of personal data, including but not limited to the directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as GDPR is effective in Ireland;
GDPR the General Data Protection Regulation (EU) 2016/679;
Ireland and EU Cookie Law the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
User or you any third party that access this website and is not either (i) official or acting in an official capacity of the Ireland Touch Association or (ii) employed by Ireland Touch Association and acting in the course of their employment or (iii) engaged as a consultant or otherwise providing services to Ireland Touch Association and accessing the website in connection with the provision of such services;
Website the website you are currently using https://www.irelandtouchassociation.com and any sub-domains (e.g. http://belfasttouch.irelandtouchassociation.com) of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:
a. The singular includes the plural;
b. References to sub-clauses, clauses, schedules or appendices are to sub-clauses, schedules or appendices of this privacy policy;
c. A reference to a person includes firms, companies, government entities, trusts and partnerships;
d. Including is understood to mean “including without limit Ireland Touch Association”;
e. A reference to any statutory provision includes any modification or amendment of it;
f. The heading and sub-headings do not form any part of this privacy policy;

Scope of this privacy policy

3. This privacy policy applies only to the actions of Ireland Touch Association and Users with respect to this website. It does not extend to any website that can be accessed from this website including but not limited to, any links we may provide to social media websites.

4. For the purposes of the applicable Data Protection Laws, Ireland Touch Association is the “data controller”. This means that Ireland Touch Association determines the purposes for which, and the manner in which your Data is processed.

Data Collected

5. We may collect the following data, which includes personal Data from you:
a. name;
b. date of birth;
c. gender;
d. club membership information;
e. nationality and / or information to determine your eligibility to represent Ireland Touch Association at Touch tournaments;
f. contact information such as email address and telephone numbers;
g. demographic information such as postcode, preferences and interests;
h. touch qualifications (coaching, refereeing etc.), garda vetting information, child safeguarding information, child protection information;
in each case in accordance with this privacy policy.

How we collect data

6. We collect data in the following ways:
a. data is given to us by you; and
b. data is collected automatically.

Data that is given to us by you

7. Ireland Touch Association will collect your data in a number of ways, for example:
a. when you contact us through the website, by telephone, post, e-mail or through any other means;
b. when you register with us and set up an account to receive our products/services;
c. when you complete surveys that we use for research purposes (although you are not obliged to respond to them);
d. when you enter a competition or promotion through a social media channel;
e. when you make payments to us through this website or otherwise;
f. when you elect to receive marketing communications from us;
g. when you use our services;
in each case, in accordance with this privacy policy.

Data that is collected automatically

8. To the extent that you access the website, we will collect your data automatically, for example:
a. we automatically collect some information about your visit to the website. This information helps us to make improvements to website content and navigation, and includes your IP address, the date, times and frequency with which you access the website and the way you use and interact with its content;
b. we will collect your Data automatically via cookies, in line with the cookies settings on your browser. For more information about cookies, and how we use them on the website, see the section below, headed “Cookies”.

Our use of Data

9. Any or all of the above data may be required by us from time to time in order to provide you with the best possible service and experience when using our website. Specifically, data may be used by us for the following reasons:
a. internal record keeping;
b. improvement of our products / services;
c. transmission by email of marketing materials that may be of interest to you;
d. maintaining membership records, participation at Ireland Touch Association events, acknowledgement of roles as coach, manager, referee, committee member, player or any other role, official or unofficial, with the Ireland Touch Association;
in each case, in accordance with this privacy policy.

10. We may use your data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

11. For the delivery of direct marketing to you via email, we will need your consent, whether via opt-in or soft opt-in;
a. Soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask for more details about a particular product / service, and we are marketing similar products / services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out.
b. For other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take a positive and affirmative action when consenting by, for example, checking a tick box that we will provide.
c. If you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to with draw your consent, see section headed “Your rights” below.

12. When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and / or taking steps, at your request, to enter into such contract.

Who we share data with

13. We may share your data with the following groups of people for the following reasons:
a. any of our group companies or affiliates – for the purpose of membership, participation at Ireland Touch Association or its partners or affiliates tournaments or events;
b. our employees, agents and / or professional advisors- for the purpose of membership, participation with Ireland Touch Association or its partners or affiliates tournaments or events;
c. third party service providers who provide services to us which require the processing of personal data – to help third party service providers in receipt of any shared data to perform functions on our behalf to help ensure the website runs smoothly;
d. third party payment providers that process payments made over the website – to enable third party payment providers to process user payments and refunds;
e. relevant authorities – to facilitate the protection of children, vetting adults in the supervision of children;
in each case, in accordance with this privacy policy.

Keeping Data secure

14. We will use technical and organisational measures to safeguard your data, for example:
a. access to your account is controlled by a password and a user name that is unique to you;
b. we store your data on secure servers.

15. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your data, please let us know immediately by contacting us via this e-mail address: admin@irelandtouchassociation.com

16. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identify theft, viruses and many other online problems, please visit www.getsafeonline.org.

Data retention

17. Unless a longer retention period is required or permitted by law, we will only hold your data on our systems for the period necessary to fulfil the purpose outlined in this privacy policy or until you request that the Data be deleted.

18. Information will be retained for historical records to acknowledge your participation in Ireland Touch Association tournaments and events or until you request that the data be deleted.

19. Even if we delete your data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

20. You have the following rights in relation to your data:
a. Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive”. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reason why.
b. Right to correct – the right you have your data rectified if it is inaccurate or incomplete.
c. Right to erase– the right to request that we delete or remove your data from our systems.
d. Right to restrict our use of your Data – the right to “block” us from using your data or limit the way in which we can use it.
e. Right to data portability – the right to request that we move, copy or transfer your data.
f. Right to object – the right to object to our use of your data including where we use it for our legitimate interests.

21. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your data (where consent is our legal basis for processing your data), please contact us via this e-mail address: admin@irelandtouchassociation.com

22. If you are not satisfied with the way a complaint you make in relation to your data is handled by us, you may be able to refer your complaint to the relevant data protection authority: For the Ireland it is the Office of the Information Commissioner (OIC); the OICs contact details can be found on their website at https://www.oic.ie

23. It is important that the data we hold about you is accurate and current. Please keep us informed if your data changes during the period for which we hold it.

Transfers outside the European Economic Area

24. Data which we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our services are located in a country outside the EEA or one of our service providers is situated in a country outside the EEA.

25. We will only transfer data outside the EEA where it is compliant with the data protection legislation and means of transfer provides adequate safeguards in relation to your data, eg by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission, or by signing up to the EU-US Privacy Shield Framework, in the event that the organisation in receipt of the Data is based in the United States of America.

26. To ensure that your data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with third parties we share your data with. This ensures your data is treated by those third parties in a way that is consistent with the Data Protection Laws.

Links to other websites

27. This website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Cookies

28. This website may place and access certain Cookies on your computer. Ireland Touch Association uses Cookies to improve your experiences of using the website and to improve our range of products and services. Ireland Touch Association has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

29. All Cookies used by this website are used in accordance with current Ireland and EU Cookie Law.

30. Before the website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Ireland Touch Association to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies, however certain features of the website may not function fully or as intended.

31. This website may place the following Cookies:

Type of Cookie Purpose
Functionality cookies These are used to recognise you when you return to our website.  This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region)
Targeting cookies Allow you to share pages with social networks such as Facebook (If available)
Allow you to share pages via Add This (If available)

32. You can find a list of Cookies that we use in the Cookies Schedule.

33. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies, but this can be changed for further details, please consult the help menu in your internet browser.

34. You can choose to delete Cookies at any time, however you may lose any information that enables you to access the website more quickly and efficiently including, but not including, but not limited to, personalised settings.

35. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

36. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from computer.

General

37. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

38. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

39. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

40. This agreement will be governed by and interpreted according to the Law of Republic of Ireland. All disputes arising under the agreement will be subject to the jurisdiction of the Republic of Ireland.

Changes to this privacy policy

41. Ireland Touch Association reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any change will be immediately posted on the website and you are deemed to have accepted the terms of the privacy policy on you first use of the website following the alteration,

You may contact the Ireland Touch Association by email at admin@irelandtouchassociation.com

Cookie Schedule

43. Below is a list of Cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.

Description of Cookie Purpose
Shopping Cart cookies These cookies will:
a)  remember what is in your shopping basket;
b)  remember where you are in the order process;
c)  remember if you are logged in and that your session is secure.No personal information is stored within these cookies.
GDPR Cookie Consent Provides the user with an opportunity to accept or reject accept the cookies and a link for the user to review the privacy policy.

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